R. Craig Collins > Common > How To
How To: PowerPoint © R. Craig Collins, 2005-18
This is intended to be a starting point to using PowerPoint; some more advanced features are mentioned as we go.
PowerPoint Tips (to Creating a sample PowerPoint) (If you have already read this, you way watch a video on PowerPoint or look at PowerPoint Tips, a step by step pdf)
Presentation graphics, such as PowerPoint can help people better understand
what they hear, by adding visual reinforcement. Many people retain information
according to the following rates:
10% of what they read
20% of what they hear
30% of what they see
70% of what they see and hear...
... so by adding a PowerPoint show, you can increase retention, as well as giving yourself a guide through the speaking. (Don't look over your shoulder to read it, though!)
Three parts of a presentation:
Begin by opening PowerPoint; press Start and type PowerPoint
Select Blank Presentation, and
change the left pane to Outline by clicking the Normal View icon TWICE..
You should always start your presentation with a slide that lets folks know who you are and what you are covering.
Professions typically are making an assertion that they will support... in our simple presentation we'll just have a meaningful title.
Click to the right of the 1 , and type My First Presentation. Press the [Enter] key, then the [Tab] key, then type by yourname.
Of course, a better title would actually tell the people what the presentation was going to be about.
Use your arrow keys, and move up to get back to My First Presentation. Just as Word can edit text, PowerPoint can to; replace that text with Making a Burger.
This places the text 'Making a Burger' in the Title box.
Pressing the [Enter] key automatically inserts a new slide, using the default
type: Title and Text (with
bullets). I wasn't finished with slide 1, so...
Press the [Tab] key tells Powerpoint to move one level into the outline, which on the first slide, in the Subtitle box.
Now type your name, which will be added to the Title slide.
A normal outline looks like this:
I. Major topic
II Next topic
a. sub topic
and so on. In Word, when using an outline number list, or when in PowerPoint's
[Enter] starts a new entry at the same level you are on
[Tab] moves the current entry 'right' one level, such as from major topic to subtopic.
[Shift] [Tab] moves the current line left, such as from subtopic to major topic.
You may also use the New Slide button, or the increase and decrease buttons on the Home tab. While some views are from previous versions, the functionality is the same.
So if you are at the slide level, [Enter] makes a new slide, and [Tab] moves from major topic to subtopic, etc.
Click into Slide 2. This will be out overview slide, which briefly describes
everything you want to present.
Some folks think of this as the mapping slide... which shows how the presentation will progress; at any point you need to let the audience know what you going to discuss, to prepare them to better retain the material.
For this simple presentation, type type Overview. Press the [Enter] key, then the [Tab] key, then type by Get a bun..This moves the next line to a subtopic. Press the [Enter] key, and then type Cook Patty. This creates a new entry at the subtopic level. Press the [Enter] key, and then type by Put Patty on Bun.
Press the [Enter] key, then the [Tab] key until you insert a new slide.
This would be a good time to save your presentation, perhaps calling it yourname-test.pptx.
There are several ways to lay out slides, but it is important to limit each slide to one main idea, and not overload it with text. Some folks use a slide with an assertion related to the first topic, a graphic that lays items to be discussed, and will identify key assumtions at the bottom.
In this simple presentation, we'll use talking points.Make slide 3 look like:
Notice that we took our major topic from the overview slide, and just added details.Make slide 4 look like:
At the end of your presentation, you need a summary... perhaps remind them of the key points you made, and the deliver what you hope they learned.
This top part is the recap
Additional sound effects, movies, pictures, etc. can be added from the Insert menu.
The next step is to know where the presentation is to be delivered, and make sure you lay your presentation out so you entire audience can read it as you discuss it.
For this presentation we are going to make some assumptions
1) you have the typical lousy projector which means the lights have to be dimmed for folks to see what you have,
2) it is a deep room with some folks fairly far away from you.
To deal with these two issues, we will use a dark background with light text for contrast, and big, easy to read fonts.
Office 2013 or later: Choose the Design tab, and select a theme. Experiment with some samples, I like Damask, but none are really good.
Return to the Home tab.
Office 2007: Choose the Design tab, and select a theme. Experiment with some samples, I like Techic, but none are really good.
Return to the Home tab.
Now, let's run the presentation. Press [F5] to start from the beginning, or click the presentation icon in the lower corner to start the presentation from the current slide.
Okay, not bad, but a little boring. And, the font is too small. On the View tab, choose Slide Master, and select the Title and Content slide... the one below the title.
Highlight the text and increase the size on the home tab... I like the largest font to be between 36 and 40.
Now the text can be read from the back of an auditorium. Click Slide Master and close the tab.
Note: you can also change from Wide screen slide to the traditional Standard slide size on the Design tab.
Now let's change to Slide sorter view.
In the lower left hand corner, choose the four box icon.
From here, you may right click and hide a slide, or drag a slide from one place to another, or apply transitions.
Office 2007: Select a slide or slides, then on the Transitions tab, choose a transition. I like Fade smoothly.
Double click the last slide to go back to the Outline view for that slide.
As with Word, in order to add images, you use Insert/Image/from ClipArt...
add a picture of a hamburger on the first or last slide.
Additional tricks can be done with custom animation.
in normal layout view,
click the text area, you should a box with dashed lines...
THEN choose the Animation tab, and select Appear.
This will bring in items a paragraph at a time, instead of all at once.
Note for academic presentations, you also need to include your references... making a burger does not require these citations.
Finally, when printing, you may print slides, handouts, or notes. If printing handouts, I choose 6 slides per page, and print in Pure Black and White for the best results.
It might be easier to see all the options by looking at a previous version
Save your presentation as yourname-test.ppt
You may watch a short video
on that illustrates parts of the activity (earlier version of PowerPoint, but most steps are similar).
pdf version of image above
See also PowerPoint Tips, a step by step pdf