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How To: PowerPoint © R. Craig Collins, 2005-18

This is intended to be a starting point to using PowerPoint; some more advanced features are mentioned as we go.

PowerPoint Tips (to Creating a sample PowerPoint) (If you have already read this, you way watch a video on PowerPoint or look at PowerPoint Tips, a step by step pdf)

Presentation graphics, such as PowerPoint can help people better understand what they hear, by adding visual reinforcement. Many people retain information according to the following rates:
10% of what they read
20% of what they hear
30% of what they see
70% of what they see and hear...

... so by adding a PowerPoint show, you can increase retention, as well as giving yourself a guide through the speaking. (Don't look over your shoulder to read it, though!)

Three parts of a presentation:

  1. Title Slide Contains title of the presentation, Name of presenter including their title, organization, and date.
  2. Topics or Intro or Objectives - let them know what you will cover
  3. Body of the Presentation Contains slides of information for presentation, one main idea per slide. You may use graphs, pictures, etc. for clarity, or interest... if not over done!
  4. Body of the Presentation – Contains slides of information for presentation, one main idea per slide. You may use graphs, pictures, etc. for clarity, or interest... if not over done!
  5. Body of the Presentation – Contains slides of information for presentation, one main idea per slide. You may use graphs, pictures, etc. for clarity, or interest... if not over done!
  6. Conclusion Summarizes the presentation and makes a point.
Slides
Presentation Tips: Two acronyms that pertain to presentation design:
KIS (Keep It Simple)
CCC (Clutter Creates Confusion)

When saving a presentation in PowerPoint, the filename can be a maximum of 255 characters. The extension of .ppt or pptx is added to the filename. You may also save as a PowerPoint Slide Show, .pps or ppsx, which does not require the user to have PowerPoint.

See also PowerPoint Tips, a step by step pdf

Sample PowerPoint

Begin by opening PowerPoint; press Start and type PowerPoint
2007 Office ppt Start-Search PowerPoint

Select Blank Presentation, and
change the left pane to Outline by clicking the Normal View icon TWICE.. Normal icon

locate and click the Normal icon twice   

    

Outline view in PowerPoint

You should always start your presentation with a slide that lets folks know who you are and what you are covering.

Professions typically are making an assertion that they will support... in our simple presentation we'll just have a meaningful title.

Click to the right of the 1 , and type My First Presentation. Press the [Enter] key, then the [Tab] key, then type by yourname.

Of course, a better title would actually tell the people what the presentation was going to be about.

Use your arrow keys, and move up to get back to My First Presentation. Just as Word can edit text, PowerPoint can to; replace that text with Making a Burger.

This places the text 'Making a Burger' in the Title box.

Pressing the [Enter] key automatically inserts a new slide, using the default type: Title and Text (with bullets). I wasn't finished with slide 1, so...
Press the [Tab] key tells Powerpoint to move one level into the outline, which on the first slide, in the Subtitle box.
Now type your name, which will be added to the Title slide.

Title slide

A normal outline looks like this:

I. Major topic
a. subtopic
b. subtopic
i. detail
ii. detail
II Next topic
a. sub topic
i. detail

and so on. In Word, when using an outline number list, or when in PowerPoint's outline view,
[Enter] starts a new entry at the same level you are on
[Tab] moves the current entry 'right' one level, such as from major topic to subtopic.
[Shift] [Tab] moves the current line left, such as from subtopic to major topic
.

You may also use the New Slide button, or the increase and decrease buttons on the Home tab. While some views are from previous versions, the functionality is the same.

PowerPoint SLide and indent

So if you are at the slide level, [Enter] makes a new slide, and [Tab] moves from major topic to subtopic, etc.

Click into Slide 2. This will be out overview slide, which briefly describes everything you want to present.
Some folks think of this as the mapping slide... which shows how the presentation will progress; at any point you need to let the audience know what you going to discuss, to prepare them to better retain the material.

For this simple presentation, type type Overview. Press the [Enter] key, then the [Tab] key, then type by Get a bun..This moves the next line to a subtopic. Press the [Enter] key, and then type Cook Patty. This creates a new entry at the subtopic level. Press the [Enter] key, and then type by Put Patty on Bun.

PowerPoint slides

Press the [Enter] key, then the [Tab] key until you insert a new slide.

This would be a good time to save your presentation, perhaps calling it yourname-test.pptx.

There are several ways to lay out slides, but it is important to limit each slide to one main idea, and not overload it with text. Some folks use a slide with an assertion related to the first topic, a graphic that lays items to be discussed, and will identify key assumtions at the bottom.

In this simple presentation, we'll use talking points.

Make slide 3 look like:

Get a bun

At the end of your presentation, you need a summary... perhaps remind them of the key points you made, and the deliver what you hope they learned.

Conclusion

  • Follow 3 simple steps
       -Get a bun
       -Cook patty
       -Put patty on bun
  • Making Burgers is easy
  • Enjoy!
      ~*unless you have high cholesterol

 

This top part is the recap

 


This part is the conclusion...PS this is a really bad conclusion... you can do better

Additional sound effects, movies, pictures, etc. can be added from the Insert menu.

The next step is to know where the presentation is to be delivered, and make sure you lay your presentation out so you entire audience can read it as you discuss it.

For this presentation we are going to make some assumptions
1) you have the typical lousy projector which means the lights have to be dimmed for folks to see what you have,
and
2) it is a deep room with some folks fairly far away from you.

To deal with these two issues, we will use a dark background with light text for contrast, and big, easy to read fonts.

Office 2013 or later: Choose the Design tab, and select a theme. Experiment with some samples, I like Damask, but none are really good.
Return to the Home tab.

Office 2007: Choose the Design tab, and select a theme. Experiment with some samples, I like Techic, but none are really good.
Return to the Home tab.
Title slide PowerPoint Design tab


Now, let's run the presentation. Press [F5] to start from the beginning, or click the presentation icon in the lower corner to start the presentation from the current slide.


Okay, not bad, but a little boring. And, the font is too small. On the View tab, choose Slide Master, and select the Title and Content slide... the one below the title.

Slide Master

Highlight the text and increase the size on the home tab... I like the largest font to be between 36 and 40.

increase font size on the home tab

Now the text can be read from the back of an auditorium. Click Slide Master and close the tab.

Note: you can also change from Wide screen slide to the traditional Standard slide size on the Design tab.

Now let's change to Slide sorter view. In the lower left hand corner, choose the four box icon.




From here, you may right click and hide a slide, or drag a slide from one place to another, or apply transitions.
Office 2007: Select a slide or slides, then on the Transitions tab, choose a transition. I like Fade smoothly.

PowerPoint Transitions

Double click the last slide to go back to the Outline view for that slide.

As with Word, in order to add images, you use Insert/Image/from ClipArt...
add a picture of a hamburger on the first or last slide.

Additional tricks can be done with custom animation.
in normal layout view,
click the text area, you should a box with dashed lines...
THEN choose the Animation tab, and select Appear.
This will bring in items a paragraph at a time, instead of all at once.
PowerPoint Animation

Note for academic presentations, you also need to include your references... making a burger does not require these citations.

Finally, when printing, you may print slides, handouts, or notes. If printing handouts, I choose 6 slides per page, and print in Pure Black and White for the best results.

PowerPoint Print

It might be easier to see all the options by looking at a previous version

 

PowerPoint Print options

Save your presentation as yourname-test.ppt

Presentation Tips
pdf version of image above

See also PowerPoint Tips, a step by step pdf

You may watch a short video on that illustrates parts of the activity (earlier version of PowerPoint, but most steps are similar).



To PowerPoint Presentation Lab (preview below)